Executive Position Descriptions
President
(2 Years Term from 2025)
Position Overview:
The President will lead the CYP Executive Committee and spearhead efforts to secure funding through Sponsorships and strategic partnerships. This unique position combines the visionary leadership required to shape the organization's future with the practical responsibilities of managing external relationships with Sponsors and the Public.
Key Responsibilities:
• Strategic Leadership and management of the Executive Committee
• External Relations Management including media, Sponsors and other stakeholders
• Financial Oversight of the Organisation's accounts and transactions.
• Community Outreach to maintain and grow CYP's Sponsorship base.
As the President of CYP, you will have the opportunity to make a lasting impact on the personal and professional growth of young individuals in our community while fostering a supportive and vibrant network. This role requires a dedicated and visionary leader who can steer the organization towards a bright future.
Vice President
(2 Years Term from 2024)
Position Overview:
The Vice President is responsible for leading the organisation of events, from networking mixers to professional development workshops. They will work closely with the Marketing Director to ensure events are well advertised, and help lead the Event Promotors.
Key Responsibilities:
• Plan, organize, and execute a diverse range of events.
• Coordinate event logistics, including venue selection, catering, and equipment.
• Manage event budgets and expenses with the Treasurer.
• Work with the Marketing Director to promote events through various marketing channels.
• Monitor event feedback and make improvements based on attendee experience.
As the Vice President of CYP, you will have the opportunity to lead a team of Event Promotors to provide informative and engaging events for our members. This role requires an organised and passionate leader who can strategically plan and manage internal and external relationships.
Secretary
(2 Years Term from 2024)
Position Overview:
The Secretary will play a crucial role in maintaining accurate records, scheduling meetings, and facilitating official communication from the organisation. They will work closely with the Executive Committee to keep the organisation running smoothly.
Key Responsibilities:
• Maintain and organise records and documents.
• Schedule and coordinate Executive Committee Meetings.
• Record meeting minutes and distribute them as needed.
• Assist with internal and external communication including email and social media communication.
Treasurer
(2 Years Term from 2024)
Position Overview:
The Treasurer will oversee all financial matters for CYP, ensuring accurate record-keeping, budget management, and financial reporting to the board and stakeholders.
Key Responsibilities:
• Manage the organisation's finances, including budgeting, accounting, and financial planning.
• Maintain financial records and prepare regular financial reports.
• Ensure compliance with financial regulations and legal requirements.
• Work closely with the President to manage sponsorship-related finances.
• Collaborate with the Vice President to manage event budgets and expenses.
Marketing Director
(2 Years Term from 2025)
Position Overview:
The Marketing Director is responsible for developing and implementing marketing strategies that align with our organization's mission and goals. They will help lead a team of Event Promotors to execute campaigns and manage the CYP marketing platforms including the CYP website, email marketing and social media accounts.
Key Responsibilities:
• Collaborate with the Vice President to develop comprehensive marketing plans and campaigns for CYP events.
• Oversee digital and social media marketing, content creation, and email marketing.
• Manage advertising budgets and platforms along with the Treasurer.
• Create and distribute promotional materials and collateral.
• Analyse and report on the performance of marketing efforts.
Networking & Wellbeing Director
(2 Years Term from 2025)
Position Overview:
The Networking and Wellbeing Director plays a pivotal role in creating a supportive and enriching community for our young professionals. This role combines the essential elements of building professional connections with the promotion of mental and physical health to ensure that our members thrive both personally and professionally.
Key Responsibilities:
• Act as a visitor host, greeting members and introducing new attendees to an existing member as they arrive at events.
• Be the point of contact for CYP members for any wellbeing concerns.
• Implement networking and wellbeing campaigns such as a monthly newsletter or mentorship program to provide deeper opportunities for members to network outside of CYP events.
Event Promoters:
(unelected - 1 year term or at the discretion of the Executive Committee)
The Event Promotors will work closely with the Vice President and Marketing Director to help plan and promote CYP events. Looking for a go-getter, someone who is active on social media and would love to to see what being on the executive is all about.